How to Book Trip

The ongoing pandemic (COVID-19) has made a significant impact on travel. We acknowledge how difficult this situation is and keeping this in consideration, on 15 March 2020, we made a difficult but necessary decision to postponed all trips departing between March 16 and Apr 30 due to the current travel restrictions being implemented globally. Nepal government has since implemented several decisions such as country lockdown, international and domestic flight restrictions, travel restrictions and more. Those who took the uncalculated risk by operating the trips are currently facing a hard time. Not only are they facing difficult situations coping with the new decisions but most importantly they have put their clients at a risk and far away from home, where they should currently be during this unprecedented time. 

While the tourism industry has been put to halt for the moment, there is nothing we can do now but to stay at home, look after yourself and loved ones and most importantly look forward positively. In order to keep the positive spirit ongoing, we have amended our trip booking process with an aim to make your next holiday booking easier. 

1. Trip style:  

We offer fixed departure trips, private trips and tailor-made trips as per your requirements and preferences. Please select the trip style as per your preference and we will accommodate your request accordingly. 

Fixed Departure Trips:

If you are a solo traveller and looking for a group to join, please head over to the fixed departures date section on your desired trip page and choose the travel dates that best suit your schedule. Depending on availability, your trip will be run. The trip is guaranteed to run even if its only one participants. (Some trips will require a minimum of 2 participants). Choose the trip and click on your chosen trip date that matches with your schedule and fill out the trip booking page. If the provided date doesn’t match with your schedule then we can organize the trip on the date more suitable for you. 

Private Trip: 

If you want a guided trip but prefer doing it alone or with your group, then doing a private trip may be of your style. The trip will be a private trip, meaning it will only be you and your group with local support crew (Leader, Assistant Guide and Porters). There will not be any additional charges for this and you can also schedule the trip date as per your schedule. We will accommodate your request and run the trip accordingly. 

Tailor-Made Trips: 

While we have a wide range of holidays catering the needs for all ages, groups and solo travellers; if you are looking to do something different and want to make any changes in the given itinerary or services, please let us know and we will accommodate your request. We take great pride in being able to customize each of our client’s adventures as per their preferences and requirements. Kindly get in touch with us with your request and we will tailor the trip for you as per your need. 

2. Making a booking:

We have made the booking process as simple as we can. Before you book your trip we request you to confirm the travel dates and check the international flight availability. Please ensure the international flight tickets are available for your desired travel dates before making the booking. While we are still able to changes your travel dates if notified at least 3 months early, ensuring the availability of flight and travel dates as per your schedule will help you avoid unnecessary hassle which may arise afterwards. 

Fixed Departure Trips: 

Please select your desired travel date from the fixed departure dates section that best suit your schedule and fill out the booking form. A tentative booking will be made after we have received the online form and you will be required to fill another scanned booking form which should be signed and sent back to us via email attachment. Your trip will be confirmed once we have received the signed copy of the booking form and trip deposit. 

Private Trip:

For booking a private trip, please book your trip directly from the BOOK NOW button and fill the form. You will be redirected to the trip booking page. A tentative booking will be made after we have received the online form and you will be required to fill another scanned booking form which should be signed and sent back to us via email attachment. Your trip will be confirmed once we have received the signed copy of the booking form and trip deposit. 

Tailor-Made Trip:

For the tailor-made trip, please fill out the form trip planner with your requirements and preferences mentioned. We will tailor the trip as per your request and once the trip has been tailored as per your request, we will email you the scanned booking form for the trip booking process. A tentative booking will be made after we have received the scanned booking form with your signature. Your trip will be confirmed once we have received the signed copy of the booking form and trip deposit. 

If you have any confusion or need any assistance in booking the trip, you can always feel free to write to us at [email protected] 

A provisional booking will be accepted after we have received the online form and we will hold it for two (2) weeks giving you time to promote, send us the signed copy of booking form and make a deposit payment. We will send you the scanned booking form to fill out and an invoice for the amount to be deposited. If we do not receive the form and deposit payment by the date as mentioned in the invoice, we reserve the right to cancel the bookings. We will deem that you are no longer interested and we will proceed to accept other confirmation on the dates.

3. Deposit Payment: 

When you are ready to confirm the booking, just submit to us the Scanned Booking Form together with the initial deposits. To confirm the booking, USD 200 will be required as a trip deposit for trekking holidays and USD 500 for mountaineering holidays. This deposit/booking fee will be forfeited and is non-refundable in the event of any cancellation. Your booking will be confirmed by an email after we have received the booking form together with the initial deposits. For payment method, we accept wire transfer and card payment. 

5. Final payment:

The balance payment of the trip minus the trip deposit can be made before or after your arrival in Kathmandu as per your convenience. 

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